Events and Donor Relations Coordinator

UNITED WAY BC IS PROUD TO BE RECOGNIZED AS ONE OF CANADA'S TOP 100 EMPLOYERS FOR 2026! ABOUT US – WHY WE’RE HERE: Across British Columbia, communities are facing urgent and complex social challenges. United Way BC is committed to delivering lasting, community-driven impact in partnership with diverse populations across the province including Indigenous communities whose territories we live and work on. From Vancouver Island to the Lower Mainland, and across the Thompson Nicola Cariboo, Southern Interior, Trail and District, and East Kootenay regions, we walk alongside communities to create meaningful and equitable change. Our mission is to strengthen vital connections that support people in need in our communities. Our vision is to create a healthy, caring and inclusive community. How do we deliver on our mission and vision – by delivering resources and support for those who need it most, and by living our values of being collaborative, compassionate, strategic, responsive, accountable, and inspiring. For a more in-depth to look into our work and programs, please visit: www.uwbc.ca [http://www.uwbc.ca/]. JOB PURPOSE: This role aligns donor engagement, stewardship and recognition opportunities with UWBC’s strategic plan by continuously evaluating and assessing their effectiveness. The incumbent works collaboratively with colleagues to enhance event and donor engagement experience and maximize desired outcome(s). This role requires a highly energetic events/donor relations professional with a solid track record of executing a range of exceptional events. This role applies strategic and detailed-oriented approaches and superior organizational skills. This role supports building relationships with a wide range of stakeholders in a high pressure, high volume, fast-paced environment with multiple priorities and competing timelines. ABOUT YOU: You are a relationship-focused and highly organized professional who thrives in a fast-paced environment. You bring experience in event planning, donor stewardship, or fundraising, along with exceptional communication and stakeholder engagement skills. You are proactive, detail-oriented, and able to manage multiple priorities while delivering outstanding experiences for donors, volunteers, sponsors, and community partners. Most importantly, you are passionate about building stronger, more inclusive communities and are motivated by making a meaningful impact. ABOUT THIS ROLE: As the Events and Donor Relations Coordinator, you will help advance United Way BC's strategic priorities by coordinating donor engagement, stewardship, recognition initiatives, and exceptional events that strengthen relationships with supporters. Working collaboratively across teams, you will enhance the donor and event experience, build meaningful stakeholder relationships, and apply strong organizational and project management skills to deliver results in a dynamic, fast-paced environment. * This is a temporary full-time position scheduled to end in January 2028 to provide leave coverage. As this is a temporary position, the term may be extended or concluded earlier based on operational requirements. DUTIES & RESPONSIBILITIES: Special Events * Plans and executes cultivation and stewardship events, including the associated administration, coordination of personnel and physical set-up, and take-down. Events may involve evening and weekend hours and necessary adjustments to work week. * Attends meetings with donors or event leaders as appropriate. Provides outstanding service to all stakeholders and ensures timely pre- and post-event follow-up and ensure the highest standard of experience for event attendees. * Liaises with vendors, suppliers, sponsors, donors and other affiliated groups and individuals as needed with service excellence always top of mind. * Works collaboratively with members from the Philanthropy Team and other units in the creation of events related collateral and ensures a seamless process. * Works with the Director to develop and maintain a calendar and timeline for annual cultivation and stewardship events. * Participates in the development of multi-year event planning as a strategic tool for the Philanthropy Team. Donor Recognition & Stewardship * Designs, documents, and implements a systematic and integrated donor relations program. * Establishes and manages information tracking processes regarding acknowledgement, recognition, on-going communications and continued cultivation of past and current donors and members to enhance their relationship with UWBC and increase the likelihood of continued contributions. * Supports stewardship processes, including follow-up and thanking of PT donors via personal contact, communication materials, receipting, and other engagement methods. Ensure timely and accurate acknowledgement, thanking, recognition and excellent customer service. * Assists with the development of customized stewardship newsletter and customized annual stewardship packages * Tracks external and internal award submissions to strategically engage donors and volunteers. * Regularly researches stewardship opportunities from other United Ways and charities. General * May participate in community engagement or fundraising activities. * Performs other duties related to the qualifications and requirements of the job. * Manages team including hiring and performance management. Provides guidance and sets standards and priorities, assigning work, removing barriers and ensuring goals are met. QUALIFICATIONS & REQUIREMENTS: Education: * 2 (Two) year diploma in marketing, communications, advertising or public relations * Certificate in project management is an asset Experience: * A minimum of 3 (Three) years of experience in fundraising, stewardship and/or event planning Skills: * Strong inter-personal skills. Must respect a high level of confidentiality; ability to exercise a high level of tact and discretion in both internal and external interactions is critical * Proven organizational skills and the ability to multi-task and work under pressure to meet tight timelines with great accuracy and attention to detail * Strong collaboration and influencing skills – ability to change interpersonal style and approach based in circumstance or audiences; Ability to be assertive while respectful in managing expectations of a wide range of stakeholders. * Excellent communication skills, both written and oral; demonstrates ability to tailor messages appropriately to various internal and external stakeholders; shares information; actively listens and involves others. A collegial, collaborative style, ability to speak and write articulately, persuasively, and with sensitivity to donor concerns * Able to handle problems independently and is able to resolve issues; Holds self-accountable for delivering on commitments * Provides timeline and professional service to both internal and external stakeholders; is responsive to donor needs and requests; is always courteous to the stakeholder and considers the needs of the stakeholder when making decisions. Ability to establish long-term, collaborative relationships with colleagues build on trust, respect, humility and openness * Is enthusiastic and curious about social justice issues and committed to making positive change * Has High proficiency with Microsoft computer applications, including Word, Excel, PowerPoint, Outlook and contact management databases WORKING CONDITIONS: * Hybrid with minimum 3 (three) days in the office * Some hours outside of business hours to attend meetings and events * Has access to reliable transportation to organize and attend events, bring collateral etc. CHARACTERISTICS: For success at UWBC and in this role, certain demonstrable characteristics will be required: * A commitment to building healthy, caring and inclusive communities, internally and externally * Embodying the organization’s core values to be collaborative, compassionate, strategic, responsive, accountable and inspiring * Ability to navigate ambiguity and comfortably operate in it * Drive to succeed as an individual and as a team member At UWBC, we don’t just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, programs, donors, and the communities we live and work in. At UWBC, we encourage all applicants regardless of age, sex, gender identity, colour, religion, sexual orientation, or any other basis to apply. Don’t meet every single requirement? Studies have shown that women, people of colour and indigenous people are less likely to apply to roles unless they meet every qualification. At UWBC, we are dedicated to Justice, Equity, Diversity, and Inclusion, so if you are excited about this role, but your experience and qualifications are not perfectly aligned, we still encourage you to apply. You may be just the right candidate for this, or other roles. This is a bargaining unit role with CUPE Local 1760. This position is at pay grade 34, which is $41.09 hourly . Candidates must live within 80 KMs (commuting distance) from our office as this position is currently a hybrid role and office attendance is required. Interested candidates are invited to apply by submitting a cover letter and resume to job competition C-2026-23. We kindly ask for no phone calls, please. Due to the high number of applications UWBC receive, only candidates selected for an interview will be contacted. We thank all applicants for their interest in UWBC.

The Events and Donor Relations Coordinator will plan and execute cultivation and stewardship events while managing donor recognition programs. The role involves collaborating with internal teams to enhance donor experiences and building meaningful relationships with stakeholders.

Candidates must possess a two-year diploma in marketing, communications, or a related field and at least three years of experience in fundraising or event planning. Strong organizational, communication, and interpersonal skills are required to manage multiple priorities in a fast-paced environment.

• Service à la clientèleSouhaitée
• Souci du détailSouhaitée
• Microsoft OfficeSouhaitée
• Gestion de projetSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Event planning
• Donor stewardship
• Fundraising
• Stakeholder engagement
• Project management
• Communication skills
• Relationship management
• Strategic planning
• Organizational skills
• Microsoft Office
• Database management
• Collaboration
• Attention to detail
• Customer service
• Influencing Skills
• Tactfulness
• Energetic
• Stakeholder Communications
• Organizational Skills
• Curiosity
• Newsletters
• Expectation Management
• Strategic Prioritization
• Compassion
• Microsoft Excel
• Assertiveness
• Strategic Planning
• Customer Service
• Communication
• Public Relations
• Confidentiality
• Contact Management Systems
• Event Planning
• Performance Management
• Humility
• Marketing Communications
• Project Management
• Microsoft Outlook
• Multitasking
• Philanthropy
• Microsoft PowerPoint
• Social Justice
• Stakeholder Engagement
• Timelines
• Coordinating
• Enthusiasm
• Detail Oriented

• Social Services
• Marketing
• Administrative
• Management & Leadership
• Donor Relations Coordinator
• Alumni Relations Manager
• Advertising and Public Relations Managers
• Education Administrators, Postsecondary

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Présence au bureau

3 jours par semaine