Manager, Office of the Dean, Faculty of Arts

Description The Office of the Dean in the Faculty of Arts is currently seeking a Full-time Staff Limited Term Manager, Office of the Dean for approximately 2 years. The Faculty of Arts at the University of Calgary is seeking a highly experienced and strategic Manager, Office of the Dean, for a full-time 2-year limited-term appointment. This position serves as a trusted partner to the Dean and plays a critical leadership role in ensuring the effective operation of the Dean¿s Office while supporting the Faculty¿s strategic priorities and objectives. Reporting directly to the Dean, Faculty of Arts, the Manager, Office of the Dean acts as an extension of the Dean, leading administrative operations, managing staff, coordinating governance activities, and providing strategic oversight of key initiatives and projects led by the Dean¿s Office. The successful candidate will combine exceptional organizational leadership with sound judgment, discretion, and the ability to navigate a complex, fast-paced academic environment. The Manager is responsible for supporting the Dean and Faculty leadership through executive-level administrative support, operational leadership, project management, governance coordination, and team leadership. The role ensures that the Dean¿s Office operates efficiently and effectively, allowing Faculty leadership to focus on academic excellence and strategic priorities. The Dean¿s Office is a collaborative, fast-paced environment that supports Faculty leadership and strategic decision-making. The successful candidate will lead a team of administrative professionals while working closely with the Dean, Vice Dean, Associate Deans, and partners across the University. The culture values collegiality, accountability, mutual support, thoughtful planning, and open communication. Summary of Key Responsibilities (job functions include but are not limited to): Provide executive assistance to the Dean, including managing and coordinating a complex calendar, scheduling priorities, and commitments. Coordinate and support committees chaired by the Dean. Serve as a strategic partner in advancing priorities and initiatives originating from the Dean¿s Office. Provide leadership coordination for major projects and initiatives. Lead operations, organizational planning, and strategy execution within the Dean¿s Office. Supervise and support administrative staff, including performance management, recruitment activities, coaching, and employee relations. Foster a collaborative, accountable, and service-oriented team culture. Manage staff within a unionized environment and support effective workplace practices. Support the development and implementation of policies, procedures, governance frameworks, and accountability processes. Coordinate governance activities including Faculty committees and council processes. Oversee project management activities, risk mitigation strategies, reporting requirements, and program evaluation efforts. Ensure action items and strategic priorities are completed in a timely manner. Support communications planning and reputation management initiatives. Prepare operational, financial, and impact reports for Faculty leadership. Train and mentor administrative staff in governance, project management, and accountability practices. Help identify and implement process improvements within the Dean¿s Office. Qualifications / Requirements: Required: Undergraduate degree required. An equivalent combination of education and experience may be considered. 7-10 years of progressive experience in strategic management, operations leadership, executive administration, or related fields. Experience leading complex and multidisciplinary teams. Experience working in a unionized environment. Demonstrated experience in project management, business planning, quality assurance, and program evaluation. Considered an asset: Experience working in a post-secondary institution or similarly complex multi-stakeholder environment. Experience supporting senior leaders such as Deans, Vice-Presidents, or executives in a confidential advisory capacity. Experience managing unionized employees, including performance management and labour relations fundamentals. Familiarity with university governance structures and committee processes. Experience coordinating multiple concurrent projects with competing deadlines. Experience supporting governance activities and decision-making processes. Experience using SharePoint, D2L, and other university systems (i.e. PeopleSoft). Application Deadline: August 27, 2026. We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. This position is classified in the Management Career Band, Level 1 of the Management and Professional Staff Career Framework. For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. About The University Of Calgary UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca. The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do. The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary. As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]). Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

The Manager provides strategic leadership and executive support to the Dean, overseeing the administrative operations of the Faculty of Arts. Key duties include managing staff in a unionized environment, coordinating governance activities, and leading major strategic projects.

Requires an undergraduate degree and 7-10 years of progressive experience in strategic management, operations, or executive administration. Experience leading multidisciplinary teams and working within unionized environments is essential.

• Gestion de projetSouhaitée
• Assurance qualitéSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Strategic Management
• Operations Leadership
• Executive Administration
• Project Management
• Team Leadership
• Governance Coordination
• Performance Management
• Business Planning
• Quality Assurance
• Program Evaluation
• Labour Relations
• Stakeholder Management
• Risk Mitigation
• Financial Reporting
• Process Improvement
• Calendar Management

• Management & Leadership
• Education
• Administrative
• Government & Public Sector

Formation minimale

Baccalauréat

Expérience minimale

5+ ans

Postuler avant le

12 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Mid-Senior level