Events Coordinator

Date Posted: 08/25/2026Req ID: 49960Faculty/Division: Faculty of LawDepartment: Faculty of LawCampus: St. George (Downtown Toronto)Position Number: 00051795Existing Vacancy: Yes Description:About us: The Henry N.R. Jackman Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its many legal clinics and public interest programs. Jackman Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.Your opportunity:Working on-site, and under the supervision of the Manger, Events, the Events Coordinator develops and organizes the logistics of numerous/multi-day events within tight timelines andcompeting deadlines. The incumbent serves as a main contact between the Faculty of Law and its faculty and event conveners, ensuring the successful delivery of workshops, conferences, roundtables, business luncheons , dinners and other events with the highest level of quality.Your responsibilities will include: Plan and coordinate events by acting as the first point of contact for enquiries, developing event schedules, and overseeing logistics such as roombookings, catering, permits, and audio-visual needs. Execute event operations, including preparing itineraries, service contracts, invoices, and floor plans, while ensuring smooth set-up, delivery, and post-event wrap-up. Collaborate withinternal and external stakeholders (clients, vendors, service providers, and committees) to ensure requirements are met and issues are resolved. Develop and maintain communications by creating promotional content, maintaining digital platforms and social media, and liaising with communications staff to market events and services. Provide administrative support, including data entry, generating reports, analyzing processes, and recommending improvements for efficiency. Monitor event quality and outcomes through post-event evaluations, reporting, and recommendations for future improvements. Collaborating on financial tasks such as cost estimates, handling expenses, issuing receipts, and processing invoices. Essential Qualifications: Bachelor's Degree or acceptable combination of equivalent experience. Minimum three years of directly related experience in planning, organizing, and executing events, preferably in a university or comparable environment. Demonstrated experience coordinating logistics such as room bookings, catering, audio/visual services, and permits for small to large-scale events. Experience preparing service contracts, invoices, itineraries, and floor plans for events. Experience developing content for marketing, promotional materials, and digital platforms, including social media. Experience analyzing administrative processes, post-event feedback, and recommending improvements. Experience collaborating with clients, vendors, and internal stakeholders to resolve issues and ensure event success. Experience supporting financial processes such as cost estimates, expense tracking, and processing invoices and receipts. Experience drafting reports, promotional content, and professional correspondence, with a strong attention to detail. Experience providing guidance or direction to casual staff or volunteers. Strong organizational and time management skills with the ability to manage multiple competing deadlines and priorities. Excellent communication skills, both written and verbal. Superior customer service and stakeholder engagement skills. Strong analytical and problem-solving skills to identify needs, recommend solutions, and adapt to changing requirements. Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook), event management software and digital platforms. Ability to work effectively under pressure, manage urgent or unpredictable assignments, and maintain professionalism in a high-volume environment. Assets (Nonessential): Familiarity with creating event layouts, floor plans, or using CAD-style software for space planning. Knowledge of accessibility standards and best practices for inclusive event planning. To be successful in this role you will be: Adaptable Diplomatic Multi-tasker Organized Problem solver Tactful Team player Closing Date: 09/02/2026, 11:59PM ETEmployee Group: USW Appointment Type: Budget - Continuing Schedule: Full-TimePay Scale Group & Hiring Zone:USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Administrative / ManagerialRecruiter: Candace Ferguson Lived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. Job descriptions are available upon request for internal applicants.

The Events Coordinator is responsible for planning and executing the logistics of various faculty events, including workshops, conferences, and business luncheons. They act as the primary point of contact for stakeholders while managing budgets, promotional content, and post-event evaluations.

Candidates must possess a bachelor's degree or an equivalent combination of experience, along with at least three years of experience in event planning. Strong organizational, communication, and analytical skills are required to manage competing deadlines and coordinate complex event logistics.

• Gestion du tempsSouhaitée
• Service à la clientèleSouhaitée
• Résolution de problèmesSouhaitée
• CommunicationSouhaitée
• Saisie de donnéesSouhaitée
• Gestion de projetSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Event planning
• Logistics coordination
• Project management
• Stakeholder engagement
• Customer service
• Communication
• Time management
• Problem solving
• Data entry
• Financial administration
• Marketing
• Social media management
• MS Office Suite
• Event management software
• Budgeting
• Reporting
• Promotional Materials
• Administrative Support
• Tactfulness
• Professionalism
• Diplomacy
• Issuing Receipts
• Event Operations
• Planning
• Microsoft Excel
• Customer Service
• Event Planning
• Data Entry
• Event Management Software
• Floor Planning
• Invoicing
• Problem Solving
• Job Evaluation
• Microsoft Outlook
• Microsoft Office
• Multitasking
• Microsoft PowerPoint
• Social Media
• Space Planning
• Stakeholder Engagement
• Time Management
• Coordinating
• Detail Oriented

• Administrative
• Education
• Legal
• Management & Leadership
• Event Coordinator
• Event Planner
• Conference and Event Planners
• Meeting, Convention, and Event Planners

Formation minimale

Baccalauréat

Expérience minimale

2+ ans

Postuler avant le

3 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine