Trouvez votre prochaine possibilité

Détails du poste

Company Description Palmeri Media Group, a division of Palmeri Publishing Inc., is a premier North American and international dental publisher and media provider. The company currently publishes 15 dental-related journals that serve as key sources of information for dental professionals. These publications feature the latest clinical, technical, and techno-clinical cases, as well as updates on products, materials, and industry trends. Palmeri Media Group also offers opinion pieces, educational content, and coverage of major dental conferences, supporting ongoing learning and professional development in the dental field. Role: The Administrative & Publications Assistant will provide day-to-day administrative and publication support to help ensure the efficient operation of Palmeri Media Group. This full-time, on-site role in Markham, ON includes managing phone calls, emails, and correspondence; scheduling meetings and coordinating calendars; and preparing, organizing, and maintaining files and records. The role involves supporting executives with administrative tasks, assisting with clerical duties such as data entry, photocopying, mailing, and office logistics, and maintaining office supplies. In addition, the Administrative & Publications Assistant will support the production of the company's publications by coordinating editorial schedules, communicating with contributors, advertisers, designers, and printers, tracking deadlines, reviewing content and advertisements for accuracy, organizing publication files, and assisting with proofreading and quality control to ensure timely publication. The successful candidate will collaborate with team members across departments, interact professionally with partners, clients, advertisers, and vendors, and contribute to a well-organized, productive, and deadline-driven office environment while supporting both administrative operations and publication production. Qualifications Strong Administrative Assistance and Clerical Skills, including organizing documents, managing schedules, and handling routine office tasks. Professional Phone Etiquette and Communication skills, with the ability to interact clearly and courteously with internal and external stakeholders. Experience in Executive Administrative Assistance, supporting leaders with calendar management, travel arrangements, and meeting coordination. Proficiency with common office software (e.g., Microsoft Office or Google Workspace) and basic data entry and record-keeping tools. Excellent attention to detail, time management, and ability to prioritize multiple tasks in a fast-paced environment. Demonstrated reliability, discretion, and ability to work both independently and as part of a team. Previous experience in publishing, media, or a professional office setting is an asset. Secondary school diploma required; post-secondary education in administration, business, or a related field is an advantage.

Ce que vous ferez

The role provides day-to-day administrative support including calendar management, correspondence, and office logistics for executives. Additionally, it supports publication production by coordinating editorial schedules, communicating with contributors, and ensuring quality control for dental journals.

Exigences

Candidates must have a secondary school diploma and strong clerical skills, with post-secondary education in business or administration being an advantage. Proficiency in office software and experience in a professional office or publishing setting are highly valued.

Compétences indiquées

• Gestion du temps · Souhaitée
• Sens de l’organisation · Souhaitée
• Google Workspace · Souhaitée
• Microsoft Office · Souhaitée
• Saisie de données · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Assistance
• Clerical Skills
• Phone Etiquette
• Executive Support
• Calendar Management
• Microsoft Office
• Google Workspace
• Data Entry
• Time Management
• Proofreading
• Quality Control
• Editorial Coordination
• Record Keeping
• Communication Skills
• Organization

Domaines d’emploi

• Administrative
• Creative & Media